STATUTIONS OF SYRIAC CROSS E.V.
1 Name, seat, fiscal year.
(1) The association bears the name “Syriac Cross e.V.” and shall be entered in the register of associations at the district court of Hamburg. After the registration it carries the addition “e.V.”. The name of the association in Aramaic is “Slibo Suroyo”.
(2) The association has its seat in Hamburg.
(3) The fiscal year of the association is the calendar year.
2 Purpose of the Association.
(1) The Association pursues exclusively and directly charitable purposes within the meaning of the section “Tax-privileged purposes” of the Tax Code.
(2) The task of Syriac Cross is the service to others. The purpose of the association is the promotion
- of charity
- of development cooperation and
- of education
The purpose of the association is also the procurement and transfer of funds to other tax-privileged corporations or corporations under public law for the realization of the above purposes.
(3) The statutory purpose is realized in particular by:
- Providing an adequate energy and water supply
- Construction / operation of schools including the supply of learning and teaching materials,
- Performing and supporting adult education activities,
- Search service and family reunification,
- Aiding victims of armed conflict and other emergency situations by providing relief supplies, building shelters, psychological support, etc.
(4) Syriac Cross e.V. fulfills its tasks in particular in the historical area of distribution of the Aramaic language (Syria, Iraq, Lebanon, Turkey, Iran) are realized.
The association is independent as well as religiously, denominationally and party-politically neutral.
(5) The association is selflessly active; it does not primarily pursue its own economic purposes.
(6) Funds of the association may only be used for the statutory purposes. Members shall not receive any benefits from the Association’s funds.
A transfer of funds to a foreign entity shall only take place if the recipient undertakes to submit a detailed accountability report on the use of the funds received by the Association annually, no later than four months after the end of each fiscal year. If this accountability report does not show that these funds are used exclusively to pursue the purposes of the association as set forth in the articles of association, or if the recipient of the funds does not comply with the obligation to submit the accountability report, the forwarding of the association’s funds shall be discontinued immediately.
(7) No person may be favored by expenditures, which are foreign to the purpose of the association, or by disproportionately high remunerations.
(8) All holders of association offices work on an honorary basis. Any resolution on the amendment of the Articles of Association shall be submitted to the competent tax office prior to its application to the registry court.
3 Acquisition of membership.
(1) Any natural person of full age and any legal entity may become a member of the Association.
(2) On the application to be submitted in writing, the Board decides at its discretion; a communication of reasons for refusal to the applicant is not required. A challenge to the general meeting is not possible.
(3) Membership becomes effective upon written notification of the acceptance decision (admission).
(4) Upon proposal of the Board of Directors, the General Assembly may admit honorary members for life.
(5) In addition to ordinary members, the Board may admit supporting members.
4 Beendigung der Mitgliedschaft
(1) Membership ends
- with the death of the member;
- by voluntary resignation;
- by exclusion from the association.
(2) Voluntary resignation is made by written declaration to a member of the Board. It is only permitted at the end of a fiscal year, subject to a notice period of four weeks.
(3) A member may be expelled from the Association by resolution of the Executive Board if he or she has grossly violated the interests of the Association. Prior to the adoption of the resolution, the member shall be given the opportunity to justify himself/herself in person before the Executive Board or in writing within a reasonable period of time; the member may avail him/herself of the services of an advisor, who need not be a member of the Association. A written statement by the person concerned must be read out at the board meeting. The decision on the exclusion must be accompanied by reasons and the member must be informed by registered letter. The member has the right of appeal to the general meeting against the exclusion decision of the board. The appeal has a suspensive effect. The appeal must be lodged in writing with the Executive Board within a period of one month from receipt of the exclusion resolution. If the appeal is lodged in good time, the Executive Board must convene the General Meeting within two months to decide on the appeal. If this does not happen, the exclusion resolution shall be deemed not to have been issued. If the member does not exercise the right of appeal against the exclusion resolution or if he/she misses the deadline for appeal, he/she thereby submits to the exclusion resolution with the consequence that the membership is deemed to be terminated.
5 Membership fees.
(1) Contributions are levied on the members. The amount of the annual membership fee and its due date are determined by the general meeting. By resolution of the General Meeting, an admission fee may also be introduced and/or it may be determined that members who do not authorize the Association to collect the dues by direct debit from their account shall pay a surcharge.
(2) To finance special projects or to eliminate financial emergencies, the General Assembly may establish special contributions.
(3) Honorary members are exempt from the obligation to pay dues.
(4) In addition to the contributions, donations may be made.
6 Organs of the Association.
Organs of the association are
- the Board,
- the general meeting,
7 The Board.
(1) The board of the association consists of 7 members:
- 1st chairperson,
- 2nd Chairwoman,
- 1st treasurer,
- 2nd treasurer and 2 other board members.
(2) The combination of several board offices in one person is inadmissible.
(3) The association is represented judicially and extrajudicially by two members of the Board.
8 The tasks of the Board.
(1) The Board is responsible for the affairs of the Association, unless they are assigned by the statutes to another body of the Association. He has the following tasks in particular:
- Preparation of the general meetings and preparation of the agendas;
- Convening the general meeting;
- Execution of the resolutions of the general meeting;
- Preparation of a budget for each fiscal year, accounting; preparation of an annual report;
- Decision-making on admission, deletion and exclusion of members;
(2) The Board may use the voluntary cooperation of other members of the Association to perform its duties; for this purpose, committees may also be appointed.
9 Term of office of the Board.
The Board of Directors is elected by the General Assembly for a term of two years, starting from the day of the election; however, it remains in office until the election of a new Board of Directors.
10 Resolutions of the Board.
(1) The Board of Directors generally adopts its resolutions at Board meetings convened by the Chairman. No notification of the agenda is required. The Board shall constitute a quorum if four members of the Board are present. Resolutions must be passed unanimously. The board meeting is chaired by the 1st chairman. The resolutions of the Executive Board shall be recorded in writing and signed by the chairman of the meeting. The minutes shall contain the place and time of the board meeting, the names of the participants, the resolutions passed and the voting results.
(2) A resolution of the Board of Management may be adopted in writing or by telephone or electronically (e.g. by e-mail) if all members of the Board of Management declare their consent to the regulation to be adopted. If a resolution is passed by telephone or electronically, the consent and the subject of the resolution must be subsequently written and countersigned by the members of the Board of Management.
11 The General Meeting.
(1) At the general meeting, only ordinary members have the right to vote. To exercise the right to vote, another member may be authorized in writing. The authorization shall be granted separately for each General Meeting. However, a member may not represent more than three third-party votes.
(2) The general meeting is exclusively responsible for the following matters:
- Acceptance of the annual report of the Board and the cash report; discharge of the Board:
- Determination of the amount and due date of the annual dues;
- Election and dismissal of members of the Board;
- Decision on the amendment of the statutes and on the dissolution of the association;
- Appeal against a resolution of exclusion of the Board;
- Appointment of honorary members.
(3) In matters falling within the competence of the Board, the General Assembly may decide recommendations to the Board.
12 Convening the ordinary general meeting.
(1) Once a year, the ordinary general meeting is held. It is convened by the Vor-stand with four weeks’ notice in text form, stating the agenda. An invitation shall be deemed to have been received by the member if it is sent to the last address (postal address, fax number, e-mail address) notified to the Association by the member in text form.
(2) Â Â The agenda must be announced with the invitation. Each member can request in text form at the latest one week before the day of the meeting of the members with the executive committee that further matters are put afterwards on the agenda. The chairman of the meeting shall add items to the agenda accordingly at the beginning of the general meeting. No more requests for additions to the agenda can be made at the general meeting.
13 Resolutions of the general meeting.
(1) The General Meeting shall be chaired by the 1st Chairman, in his absence by the 2nd Chairman, in his absence by the Secretary. If no board member is present, the meeting determines the leader. In the case of elections, the chairmanship of the meeting may be delegated to an election committee for the duration of the ballot and the preceding discussion.
(2) The keeper of the minutes shall be appointed by the chairman of the meeting. A non-member may also be appointed as keeper of the minutes.
(3) The manner of voting shall be determined by the chairman of the meeting. The vote must be carried out in writing and secretly if half of the members present request this.
(4) The general meeting is not public. The chairman of the meeting may admit guests.
(5) The General Meeting has a quorum regardless of the number of participants.
(6) The general meeting passes its resolutions with a simple majority of the valid votes cast; abstentions are not considered. A majority of 2/3 of the valid votes cast is required to amend the Articles of Association and to dissolve the Association.
(7) The following applies to elections: If no candidate has achieved the majority of the valid votes cast in the first ballot, a run-off election shall take place between the candidates who have achieved the two highest numbers of votes. In the event of a tie, the decision shall be made by drawing lots.
(8) Resolutions of the General Meeting may also be passed in writing. For this purpose, the draft resolution shall be submitted to all members at the last address notified to the Association by the member in text form by mail or by e-mail with a notice period of two weeks for the casting of votes. Votes that are not received by the Association by the end of the deadline shall be deemed abstentions.
(9) The resolutions of the General Meeting shall be recorded in minutes, which shall be signed by the chairman of the meeting and the keeper of the minutes. It should contain the following statements: Place and time of the meeting, the person of the chairman of the meeting and the minute-taker, the number of members present, the agenda, the individual voting results and the type of vote. In the case of amendments to the Articles of Association, the wording of the amended provisions shall be included in the minutes.
14 Extraordinary General Meetings.
The Board of Directors may call an extraordinary general meeting at any time. This must be convened if the interest of the Association requires it or if the convening is requested by one tenth of all members in text form, stating the purpose and reasons of the Board. §§ 11 to 13 apply accordingly to the extraordinary general meeting.
15 Dissolution of the association and accrual.
(1) The dissolution of the association can only be decided at a general meeting. Unless the general meeting decides otherwise, the 1st chairman and the 1st treasurer are jointly authorized liquidators; this applies accordingly in the event that the association is dissolved for any other reason or loses its legal capacity.
(2) In the event of the dissolution of the Association or the discontinuation of its tax-privileged purpose, the assets of the Association shall fall to a legal entity under public law or another tax-privileged corporation, which shall use them for humanitarian emergency or development aid. The distribution of the assets may only take place after approval by the tax office.